The iHRMS Punjab Login portal at hrms.punjab.gov.in is the official digital gateway for all Punjab government employees. From salary slip download to leave application, GPF withdrawal to biometric attendance, everything is available in one login.
This guide covers every step accurately, including features that most employees do not know exist.
Quick Stats: iHRMS Punjab at a Glance (FY 2025-26)
| Detail | Information |
|---|---|
| Portal Full Name | Integrated Human Resource Management System (iHRMS) Punjab |
| Official Website | hrms.punjab.gov.in |
| Developed & Hosted By | National Informatics Centre (NIC), Punjab |
| Launched By | Department of Finance, Government of Punjab |
| Launched | 2016 (Service Book); expanded through 2018-2025 |
| Departments Covered | 56 Administrative Departments, ~228–243 Departments/Organizations |
| Payments Made via eKuber | Figures vary by period (IFMS data; see official IFMS reports) |
| Total Payees Covered | Figures vary by period (IFMS data) |
| Registered Employees | ~5,03,667–5,34,000+ across ~42,700–43,300 offices (live portal / March 2026 NIC profile) |
| Cleared Bill Amount | Figures vary by period (IFMS data; earlier cumulative claims higher) |
| Mobile App | iHRMS Punjab; Google Play & App Store |
| Helpline Email | support-ihrmspb@punjab.gov.in |
What Is iHRMS Punjab?
iHRMS Punjab stands for Integrated Human Resource Management System, Punjab. It is a centralised web-based platform built and maintained by NIC Punjab (National Informatics Centre) under the Department of Finance, Government of Punjab.
The portal manages HR functions for employees across State Government Departments, PSUs, Boards, Corporations, Universities, and Medical Colleges: any entity that follows Punjab CSR (Civil Services) Rules. If you work in a Punjab government PSU, board, or autonomous institution, you likely have iHRMS access. Confirm with your DDO if unsure.
Before iHRMS, employees had to visit their DDO (Drawing and Disbursing Officer) office multiple times for salary slips, leave approvals, or service book updates. The portal eliminated that entirely.
One lesser-known fact: iHRMS also processes the salary of Punjab MLAs, Cabinet Ministers, the Chief Minister, the Governor, and the Leader of Opposition through a dedicated eSalary (Legislature) module, making it the backbone of the entire state’s payroll, not just regular government employees.
iHRMS Punjab: Timeline of Growth
| Year | What Was Added |
|---|---|
| 2016 | Service Book module launched |
| 2017 | Property Return added |
| 2018 | eSalary, GPF, GIS, Loans & Advances, Income Tax module |
| 2019 | Leave Management, LTC & EL Encashment, External Manpower |
| 2021 | MHaazri App, ACR, Additional Charge, iHRMS Hybrid Mobile App |
| 2022 | IAS/PCS Transfer module, 6th Pay Commission Pay Fixation |
| 2023 | Education Dept Special Cadre salary module, Pension integration with AG Punjab, eSign |
| 2024 | Digilocker integration, eSign for service book, Jan-Parichay integration |
| 2025 | GPF integration with IFMS (April 2025), Pension Sewa Portal integration, ACR overhaul, Annual Property Return system |
iHRMS Punjab Login: Step-by-Step
Direct answer: Go to hrms.punjab.gov.in → Click Authorised Login → Enter Employee Code + Password + CAPTCHA → Click Login.
Detailed Steps
Step 1: Open https://hrms.punjab.gov.in in your browser. Use the official URL only. Fake lookalike sites exist.
Step 2: The homepage shows two options. Click Authorised Login (not Demo Login).
Step 3: Enter your credentials:
- User ID: Your iHRMS Employee Code
- Password: Your account password
- CAPTCHA: Enter the code shown on screen
Step 4: Click Login. You will land on your iHRMS Punjab employee dashboard.
From the dashboard, go to My Services for all major functions.
The default password for first-time login is the first three characters of your name followed by your four-digit birth year. For example, an employee named Mandeep born in 1988 would have the default password MAN1988. Change it immediately after first login.
Read also: Hamraaz Login
How to Find Your iHRMS Punjab Employee Code
The iHRMS Punjab Employee Code is your unique ID that stays with you for your entire service life, including post-retirement. It is used for every service on the portal.
3 ways to find it:
Method 1: Portal
- Go to hrms.punjab.gov.in
- Click “Get iHRMS Code” on the homepage
- Select State: Punjab, enter your Date of Birth
- Enter your registered mobile number (the one your DDO registered)
- Enter CAPTCHA and click “Fetch Employee Code”
- Your code arrives by SMS
Method 2: Old Salary Slip. Your iHRMS Employee Code is printed at the top of every pay slip.
Method 3: DDO. Ask your Drawing and Disbursing Officer directly.
If your mobile number is not updated or incorrect in the system, Method 1 will not work. Get your DDO to update it in the service book first.
iHRMS Punjab Password Reset
Forgot your password? Use the self-service option on the login page.
- Go to hrms.punjab.gov.in → click Forgot Password
- Enter your Employee Code and CAPTCHA
- Click Search Employee Details
- Enter your Date of Birth and Registered Mobile Number
- Enter the OTP received on your mobile
- Set a New Password
If your mobile number is not registered in the service book, you cannot use this option. Your DDO or office administrator must reset it manually from their admin panel. Get the mobile number updated first to avoid this situation in future.
iHRMS Punjab Login Salary Slip: How to Download
Salary slips from hrms.punjab.gov.in are accepted by banks (for home, car, and personal loans) and are valid for income tax (ITR) filing. They are treated as official government documents.
Steps:
- Log in at hrms.punjab.gov.in
- Go to My Services → Salary → Pay Slip
- Select Financial Year and Month
- Click View then Download PDF or Print
For your ITR, use My Services → Salary → Annual Salary Statement. Select the financial year to download a full-year summary of earnings and deductions.
If the PDF does not download, disable your browser’s pop-up blocker and check your internet connection.
How to Apply Leave on iHRMS Punjab
iHRMS Punjab leave management is fully online. No paper applications, no office visits.
Steps:
- Log in → My Services → Leave → Apply for Leave
- Select Leave Type: Casual Leave, Earned Leave, Medical Leave, Station Leave, and others as applicable
- Enter From Date and To Date
- Enter Reason and select your Approving Officer
- Submit
After submission, track status under My Services → Leave. The Leave Ledger shows your remaining balance for each leave type at any time.
MHaazri: The Attendance Module Most Employees Miss
MHaazri is iHRMS Punjab’s biometric attendance system. Almost no guide covers it properly.
MHaazri is a separate mobile app (available on Android and iOS) that works alongside iHRMS Punjab. It is directly linked to the departmental biometric/attendance system and feeds attendance data into salary calculations.
Why MHaazri matters: Absent days recorded in MHaazri directly affect your salary for that month. Discrepancies between MHaazri records and your actual attendance must be reported to your DDO immediately, not left unresolved until salary day.
How to check your attendance on iHRMS portal: Go to My Services → Mhaazri to view your monthly attendance record, including present days, absent days, late arrivals, and leave taken.
Search for “MHaazri” on Google Play or the App Store to download the official attendance app.
Annual Property Return (APR): Mandatory for All Punjab Govt Employees
This is something most employees overlook until they get a notice.
Every Punjab government employee must file their Annual Property Return (APR) through the iHRMS portal each year. The APR system was developed in 2025 as part of the portal’s expansion.
How to file APR: Go to My Services → APR, select the financial year, fill in your immovable and movable property details, and submit.
Missing the APR deadline can lead to disciplinary action. Check with your department for the exact filing window each year.
GPF on iHRMS Punjab: What Changed in April 2025
The GPF (General Provident Fund) module got a major upgrade effective 1 April 2025.
All GPF Advance, GPF Final Settlement, and GPF Dues cases applied after 1 April 2025 are now fully integrated with IFMS (Integrated Financial Management System). Bills prepared in iHRMS must be pushed to IFMS for processing.
How to access GPF: Go to My Services → GPF. You can view your GPF ledger, check statements by financial year, apply for advances and withdrawals, and track bill status pushed to IFMS.
Additionally, iHRMS is now integrated with the Pension Sewa Portal (integrated in 2025), making pension-related services more seamless for retiring employees.
eService Book: How to Transfer Between Offices
The eService Book is the digital version of your service history. It updates automatically when increments, leave, or transfers are processed.
To transfer an eService Book from one office to another:
- Log in → go to Service Book → Service History
- Select transaction type Transfer
- Fill in order number, order date, posting area, and transfer office details
- Click Save
- Submit the eService Book to the verifying authority at the old office for approval
The receiving office administrator then accepts the transfer in their admin panel. This process replaced the old physical file movement entirely.
ePPO: Download Your Pension Payment Order
This is a lesser-known feature most guides skip entirely.
Retiring and retired Punjab government employees can download their ePPO (Electronic Pension Payment Order) directly from the iHRMS Punjab portal.
Go to hrms.punjab.gov.in → click “Download ePPO” in the Services menu. You will need your Employee Code or PPO number to fetch it.
This is particularly useful for pensioners who need their PPO for bank verification, family pension claims, or medical reimbursement.
GIS: Group Insurance Scheme on iHRMS Punjab
Every Punjab government employee contributes to the GIS (Group Insurance Scheme). iHRMS Punjab gives you direct access to your GIS details without visiting the treasury.
Go to My Services → GIS to view:
- Your monthly GIS subscription amount
- Total savings balance accumulated
- GIS statement for any period
The iHRMS Punjab App recently added a GIS Ledger feature for quick access to subscription and balance details on mobile.
Increment: How It Works on iHRMS Punjab
The Increment module on iHRMS Punjab automates the annual increment process end to end.
When your increment is due, the establishment office initiates the workflow. Each step (approval, payment direction to DDO, payroll implementation) is tracked online with full status visibility. Once the increment is actually paid, the service book is automatically updated.
Employees can track their increment status through their eService Book under My Services → eService Book → Increment History. If an increment appears delayed, raise it with your DDO, who can check the workflow stage.
Loans and Advances on iHRMS Punjab
Punjab government employees who have taken loans or advances can track all related details through the portal.
Go to My Services → Loans & Advances to view:
- Type of loan or advance taken
- Total loan amount and repayment schedule
- Installments already paid
- Outstanding balance and recovery ensured so far
This is particularly useful when applying for a fresh loan, as you can verify your existing recovery status before approaching the department.
LTC: Leave Travel Concession Online
Punjab government employees eligible for LTC (Leave Travel Concession) can apply and manage their claims entirely through iHRMS Punjab.
Go to My Services → LTC to:
- Apply for LTC for eligible block years (All India or Home Town)
- Apply with or without leave encashment
- Submit your travel claim and final bill for reimbursement
- Track claim status online
The LTC module covers both the application stage and the reimbursement settlement stage, so there is no need to submit paper bills at the treasury.
ACR / APAR: Annual Confidential Report on iHRMS Punjab
The ACR (Annual Confidential Report), also called APAR (Annual Performance Appraisal Report), is a mandatory annual performance evaluation for all Punjab government employees.
For Group A, B, and C employees: ACR is filled and submitted online through iHRMS Punjab. The reporting officer and reviewing officer complete their sections digitally on the portal.
For Group D employees: ACR is filled on a paper form (available from the department).
In 2025, the ACR management system was overhauled as per the new ACR policy of the Personal Department, and 18 new ACR performa were developed specifically for School Education staff.
How to check your ACR status: Go to My Services → ACR on the portal, or view ACR status and grades on the iHRMS Punjab App under Loans and Advances / ACR section.
One important note: ACR grades directly affect promotions and career progression. If your ACR has not been submitted by your reporting officer within the stipulated period, follow up through your department’s administration.
iHRMS Punjab Staff Login: Department Access
The iHRMS Punjab staff login URL is the same for all departments: hrms.punjab.gov.in. There is no separate portal for teachers, police, or any other cadre.
iHRMS Punjab Login Education Department
Teaching staff and Special Cadre employees of the Education Department use the same login at hrms.punjab.gov.in. A dedicated salary and registration module for Education Department Special Cadre employees was added in 2023.
In 2025, 18 new ACR (Annual Confidential Report) performa were developed specifically for School Education staff and are now available through the portal.
iHRMS Punjab Police
Punjab Police personnel, including civil staff covered under the state HR framework, access the portal at hrms.punjab.gov.in using their iHRMS Employee Code. The vehicle management system (VMS) used by departments including police is also linked to the iHRMS ecosystem.
iHRMS Punjab App: Mobile Access Guide
The iHRMS Punjab App was developed by NIC Punjab using Flutter/Dart technology and is the official mobile companion to the web portal.
| Detail | Information |
|---|---|
| App Name | iHRMS Punjab |
| Platforms | Android (Google Play) and iOS (App Store: ID 6443656798) |
| Developer | NIC Punjab |
| Latest Update | June 2026 (v2.6.2 on Google Play) |
| Play Store Rating | ~4.6–4.7 stars (approx. 9,000–11,000+ reviews) |
| Login Method | Employee Code + Password + PIN (two-level authentication) |
| App Support Email | ihrmspb@gmail.com |
- Download “iHRMS Punjab” from Google Play or App Store
- Open the app, enter your Employee Code and Password
- Tap Login, then set a PIN via the “Set” option for faster future access
What you can do on the app (as of June 2026):
- Download salary slips and annual salary statements (current and projected)
- View and adjust TDS deductions and GPF subscriptions
- Apply for GPF advances and view GPF ledger and statement
- Apply for leave, track approval status, and view leave ledger
- Approve leave requests (for Reporting Officers — added in v2.6.2, June 2026)
- Apply for Station Leave online
- View GIS Ledger for subscription and balance details
- View eService Book details and attendance (MHaazri)
- View Loans and Advances details and recovery status
- View ACR status and grades
- Update mobile number and email address from within the app (v2.6.2)
- View government notifications, official holidays, employee directory, and colleague birthdays
- Access pension calculations
The app received a completely redesigned interface in May 2026 (v2.6.0), making navigation significantly faster. Citizens (not just employees) can also use the app to access public information such as government holidays, department notifications, and the district administration directory.
What’s New on iHRMS Punjab in 2026
These are updates confirmed from the official portal release notes and app store listings, not covered in older guides:
App (June 2026, v2.6.2): Completely redesigned UI (May 2026). Reporting Officers can now approve or reject leave directly in the app without logging in on a desktop. Employees can update their mobile number and email from within the app itself, instead of going through the DDO.
Portal updates (2025-26): PAN card details can now be updated directly in the service book if they are blank or incorrect, via the service book updation options. Employee names in local language can also be updated. Reporting officers can view leave-related attachments (medical certificates, etc.) directly in the portal without downloading separately.
ACR auto-forwarding: If an ACR is not actioned within the stipulated timeline, the system automatically forwards it to the next level. This protects employees from ACR delays caused by inaction at the reporting officer level.
Bilingual chatbot: iHRMS Punjab’s portal now has an NLU-based bilingual chatbot (powered by Google DialogFlow/Vani Framework) to answer common employee queries in real time.
Pensioner Sewa Portal (active in 2026): Punjab Finance Minister Harpal Singh Cheema set a March 31, 2026 deadline for banks to clear all pending Pensioner Sewa Portal issues. Banks were also directed to ensure mandatory Jeevan Pramaan Patra (life certificate) and eKYC compliance for all pensioners.
Common Login Problems and Quick Fixes
| Problem | Fix |
|---|---|
| Invalid Employee Code | Use “Get iHRMS Code” on portal or ask DDO |
| Wrong password | Click “Forgot Password” on login page |
| OTP not received | Mobile not registered; DDO must update it in service book |
| Account locked | Contact DDO or office administrator |
| CAPTCHA not loading | Refresh page or switch browser |
| Salary slip PDF not downloading | Disable pop-up blocker; check internet |
| App login failing | Update the app; use same employee code and password |
| Service Book transfer stuck | Verifying authority at old office must approve; follow up with DDO |
| Increment not reflecting | Check eService Book for workflow status; escalate to DDO if stalled |
| ACR not submitted by reporting officer | Follow up with department administration; ACR delays affect promotions |
| LTC claim not settled | Verify claim was submitted in portal; check status under My Services → LTC |
iHRMS Punjab Quick Reference
| Item | Detail |
|---|---|
| Official Portal | https://hrms.punjab.gov.in |
| Login Type for Employees | Authorised Login |
| Portal Helpline Email | support-ihrmspb@punjab.gov.in |
| App Support Email | ihrmspb@gmail.com |
| Finance Department | finance.punjab.gov.in |
| Android App | Google Play: search “iHRMS Punjab” (updated June 2026) |
| iOS App | App Store: iHRMS Punjab (ID: 6443656798) |
| Portal Chatbot | Bilingual chatbot available on hrms.punjab.gov.in |
| Pension Sewa Portal | Integrated; live and active (backlog clearance deadline: March 2026) |
| IFMS Integration | https://ifms.punjab.gov.in |
| ePPO Download | Available under Services on portal homepage |
Disclaimer
This article is for informational purposes only, based on official sources including hrms.punjab.gov.in, NIC Punjab documentation, and government publications. Portal features, statistics, and processes may change over time. Always verify current details at the official iHRMS Punjab portal or through your department’s DDO.
Conclusion
The iHRMS Punjab login portal has evolved from a basic service book system in 2016 into one of India’s most comprehensive state HRMS platforms, covering salary, leave, GPF, attendance, property returns, pensions, and more for several lakh employees and associated payees. With continuous growth in registered users and integrations with IFMS and the Pension Sewa Portal, it is both large-scale and feature-rich.
Keep your registered mobile number updated with your DDO. That one step unlocks every self-service function: password reset, employee code retrieval, and OTP verification, without needing an office visit.
Frequently Asked Questions (FAQs)
Q1. What is the official iHRMS Punjab login website?
hrms.punjab.gov.in. Always use this URL. No other link is official.
Q2. What is the default password for iHRMS Punjab first login?
First 3 letters of your name + 4-digit birth year (e.g., MAN1988). Change it immediately.
Q3. How do I get my iHRMS Punjab Employee Code?
Go to hrms.punjab.gov.in → “Get iHRMS Code” → enter DOB and registered mobile → receive code via SMS.
Q4. How do I download my iHRMS Punjab salary slip?
Login → My Services → Salary → Pay Slip → select month and year → Download PDF.
Q5. How do I apply for leave on iHRMS Punjab?
Login → My Services → Leave → Apply for Leave → fill type, dates, reason → Submit.
Q6. What is MHaazri in iHRMS Punjab?
MHaazri is the biometric attendance module. It records daily attendance and directly affects monthly salary. View it under My Services → Mhaazri.
Q7. What is the Annual Property Return (APR) and is it mandatory?
Yes, APR is mandatory for all Punjab government employees. File it annually via My Services → APR on the portal. Missing it can result in disciplinary action.
Q8. How do I reset my iHRMS Punjab password?
Login page → Forgot Password → enter Employee Code + CAPTCHA → verify via OTP on registered mobile → set new password.
Q9. Can I download my ePPO from iHRMS Punjab?
Yes. Go to hrms.punjab.gov.in → Services → “Download ePPO” using your Employee Code or PPO number.
Q10. Is the iHRMS Punjab salary slip accepted by banks?
Yes. Salary slips downloaded from hrms.punjab.gov.in are accepted by banks for loan applications and are valid for ITR filing.
Q11. Can I apply for LTC online through iHRMS Punjab?
Yes. Log in → My Services → LTC. Apply for All India or Home Town LTC, submit your travel claim, and track reimbursement status online.
Q12. Where do I check my GIS balance on iHRMS Punjab?
Log in → My Services → GIS. View your monthly subscription, savings balance, and GIS statement. The iHRMS Punjab App also has a dedicated GIS Ledger section.
